INTRODUCTION

With the assistance of the Mass Evangelism Department of the North American Mission Board, The West Virginia Convention of Southern Baptists has a tent that is available for use by churches, associations, and missions cooperating with the West Virginia Convention of Southern Baptists. This tent is for the primary purpose of revival evangelism but, based on availability, may be scheduled for other church-related outreach events.

SCHEDULING THE TENT

The tent may be scheduled for a maximum of nine days by a church or mission. For an associational or area revival, the tent may be scheduled for a maximum of fifteen days.

All requests for scheduling must be made on the form, Application for Tent Use, found below, and must be completed in full and returned with check payable to the West Virginia Convention of Southern Baptists to confirm dates. All requested dates will be confirmed on a “first come-first served” basis. Applications must be received 30 days prior to the event.  Once you have completed the application, send it and the usage fee to

Attn: TENT Trailer Application

If you have any questions concerning scheduling, you may contact Florence Ballard at 1 (800) 411-5758.

SIZE AND SEATING CAPACITY

The tent can be assembled in three sizes. The 38’ round tent will hold approximately 75 people. The 38’ x 62’ tent will hold approximately 200 people. The 38’ x 86’ tent will hold up to 350 people.

COST

While tents are expensive to purchase and maintain, the goal of the West Virginia Convention of Southern Baptists’ Evangelism Ministry is to offer the tent as economically as possible. Therefore, a user fee is charged each time the tent is used.

$150 for the 38 ft. round; for the 38 x 62ft.; for the 38 x 86 ft.

The fee is the same whether used one day or 15 days. This fee covers the costs of maintenance for the tent and the cost of a tent coordinator to supervise the setting up and taking down of the tent.

RESPONSIBILITY

The user of the tent assumes full responsibility for the tent while on their site. The cost of any repairs is the sole responsibility of the church or association using the tent. Please report all damages immediately to the West Virginia Convention of Southern Baptists Evangelism Ministry or to the tent coordinator. The WVCSB assumes no liability for injuries or damage due to the use of the tent..

All civil and utility permits are the sole responsibility of the tent user. A copy of the fire proofing certificate will be provided after the tent Application for Scheduling has been received.

The user is required to have 8 strong people present to assist in setting up the tent properly. Any less may cause a forfeit in the use of the tent.

INSURANCE

The user is required to have liability insurance (a minimum $300,000 bodily injury and $50,000 property damage) for your protection during the use of the tent. Contact your insurance company to assist you with this matter.

Tent Rental Application [PDF]